Terms and Conditions

Terms and conditions

Welcome to Stephentown Hotel.

These terms and conditions outline the rules and regulations for the use of Stephentown Hotel's Website.

By accessing this website we assume you accept these terms and conditions. Do not continue to use Stephentown Hotel if you do not agree to take all of the terms and conditions stated on this page.

The following terminology applies to these Terms and Conditions, Privacy Statement and Disclaimer Notice and all Agreements: “Client”, “You” and “Your” refers to you, the person log on this website and compliant to the Company's terms and conditions. “The Company”, “Ourselves”, “We”, “Our” and “Us”, refers to our Company. “Party”, “Parties”, or “Us”, refers to both the Client and ourselves. All terms refer to the offer, acceptance and consideration of payment necessary to undertake the process of our assistance to the Client in the most appropriate manner for the express purpose of meeting the Client's needs in respect of provision of the Company's stated services, in accordance with and subject to, the law. Any use of the above terminology or other words in the singular, plural, capitalization and/or he/she or they, are taken as interchangeable and therefore as referring to the same.

Keys & Access Codes. The entry code is electronic. Owner will provide Guest with an electronic access code for the apartment entrance.

Rental Rules & Restrictions. Rules are listed as Exhibit B on the rental agreement. If any person in the Rental Party fails to follow any of the Rules, the Rental Party may be asked to vacate the Property and Guest will forfeit all rent paid.

First payment (due now): 50% of the reservation due upon signing. The reservation will be confirmed upon receipt of the first payment.

Second payment: 50% due 30 days prior to the reservation.

Payment Terms. Guest agrees to pay the Owner the rental amount.

Cancellation: If Guest cancels the reservation 90 days prior to check-in, the payment is refundable.

Cancellation within 90 days of the reservation, the payment will be forfeited.

Cleaning: Daily housekeeping services are not included in the rental rate. Throughout the rental period, Guest will be responsible for keeping the apartment clean and in good condition. Any unsafe or dangerous condition must be reported to Owner immediately. Guest acknowledges that on the Arrival Date, the Property is in good condition, except for any defect Guest may report to the Owner by the end of the Arrival Date. The Property should be left in the same condition as it was found by Guest on the Arrival Date. Guest promises to leave the Property in good repair.

Furnishings. The apartment comes fully furnished. Furnishings are subject to change without notice. Furniture, bedding, kitchen equipment, utensils, and any other personal property supplied with the Property must not be moved and or removed from the Property. Loss of any items within the Property or damage to the Property or furnishings in excess of normal wear and tear will be charged to Guest. The Property will be inspected by the Owner after Guest’s departure. All contents of the Property are the property of the Owner. If an item should break, Guest must notify Owner immediately.

Check In / Check Out Procedures: Check in is anytime after 4PM on the arrival date. Check out is anytime before 11AM on the departure date. **WITH THE EXCEPTION OF APARTMENT #3, THE TRIPLEX. CHECKOUT IS AT 10AM.**

When leaving, please leave all towels hanging in or on the bathroom floor. If you can kindly leave all dishes, silverware, pots and pans in the dishwasher please. If you don’t mind starting the dishwasher that would be greatly appreciated but not required. Please bag or throw all trash in the cans.

**The cleaning service often has a short time between guests to get the home ready for the next guest, so there will be a $250 fee for anyone who has not checked-out by that time.**

Pets: Pets must be given permission. We love pets and try to ensure you and your furry friends enjoy your trip! Any damage, unannounced or non-permitted pets will incur a $250 charge. With that in mind, we ask you to clean up as best as possible. If needed, there may be an additional $50 cleaning fee per stay (requested after the stay if necessary). This would reflect additional cleaning if needed.

Security Cameras: The building has security cameras around the main entrances. There are NO video or recording devices in the unit. IF you see anything suspicious – PLEASE ALERT ME IMMEDIATELY.

Smoking: The unit is non-smoking. There will be a $250 fee for smoking / smoke damage. Recreational Marijuana – RM is legal for purchase in Massachusetts. RM is not to be smoked in the house.

Party: If guests are found to have had a party without host permission, guests will be responsible for extra cleaning charges and in the unfortunate event of the disruptions alerting neighbors, GUESTS WILL BE ASKED TO VACATE THE PROPERTY IMMEDIATELY.

Overstaying without the Host’s Consent Policy: Guest(s) agree that a confirmed booking is merely a license granted by the Host to the Guest to enter and use the Listing for the limited duration of the confirmed booking and in accordance with the Guest’s agreement with the Host. Guest(s) further agree to leave our property no later than 11:00AM on the day of check-out. If a Guest(s) stays past the agreed upon check-out time without the Host’s consent, the Guest(s) no longer has permission to stay at our property and the Host is entitled to make the Guest(s) leave. In addition, Guest(s) agree that the Host can charge the Guest(s), an additional night of that day’s base rate without discount and any loss of business or refunds to other guests caused by not checking out on time (this does not entitle you to stay an additional night or give you permission to remain at our property).

Limitation on Liability. Owner is not responsible for any accidents, injuries or illness that occur to any member of the Rental Party or Guest’s visitors while in the Property or on the Property. Owner is not responsible for loss of personal belongings or valuables belonging to any member of the Rental Party or any of Guest’s visitors. Guest agrees to assume the risk of any harm arising from use of the Property.

UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, TORT, CONTRACT, STRICT LIABILITY, OR OTHERWISE, SHALL OWNER BE LIABLE TO GUEST OR ANY OTHER PERSON FOR ANY DAMAGES OF ANY NATURE WHATSOEVER INCLUDING ARISING OUT OF OR RELATING TO THIS AGREEMENT OR GUEST’S RENTAL OF THE PROPERTY OR USE OF THE PROPERTY. IN NO EVENT WILL OWNER BE LIABLE FOR ANY DAMAGES IN CONNECTION WITH THIS AGREEMENT, EVEN IF OWNER SHALL HAVE BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE.

Indemnification. Guest acknowledges that the use of the Property by the Rental Party and Guest’s visitors is entirely at their own risk. Guest will indemnify and hold harmless Owner from any and all expenses, costs, damages, suits, actions, or liabilities whatsoever arising from or related to any and all loss of or damage to personal property, injury or death resulting from the use or occupancy of the Property or the failure of any member of Rental Party or Guest’s visitors to observe the Rules and restrictions set forth in Paragraph 7.

Violation of Agreement. If Guest or any member of the Rental Party violates any of the terms of this Agreement, including but not limited to maximum occupancy, visitors and rental rules and restrictions, Owner may evict Guest and the Rental Party from the Property and Guest will forfeit all rent and security deposit paid.

RIGHT TO ENTER. The Owner shall have the right to enter the Premises at reasonable hours to inspect the Premises, make repairs or to show it to prospective purchasers, GUESTS or agents. The OWNER shall inform the GUEST of his/her intention to enter the Premises at least 24 hours in advance. In the case of emergency or abandonment or failure of GUEST to provide access, the OWNER may enter the Premises at any time without further notice. Maintenance may inspect the premises, at an agreed upon time, for routine maintenance, inspect for defects, damage or other issues.

Governing Law. This Agreement and all transactions contemplated by this Agreement will be governed by, and constructed and enforced in accordance with the laws of the State of New York (not including its conflicts of laws provisions). Any dispute arising from this Agreement shall be resolved through:

Mediation, then binding arbitration. If the dispute cannot be resolved through mediation, then the dispute will be resolved through binding arbitration conducted in accordance with the rules of the American Arbitration Association

Amendments. This Agreement may be amended or modified only by a written agreement signed by both Owner and Guest.

No Waiver. Neither Owner nor Guest shall be deemed to have waived any provision of this Agreement or the exercise of any rights held under this Agreement unless such waiver is made expressly and in writing.

Severability. If any provision of this Agreement is held to be invalid or unenforceable in whole or in part, the remaining provisions shall not be affected and shall continue to be valid and enforceable as though the invalid or unenforceable parts had not been included in this Agreement.

Notices. Any notice or communication under this Agreement must be in writing and sent via email.

Entire Agreement. This Agreement (The Lease and Exhibit A & B) represents the entire understanding and agreement between the Parties with respect to the subject matter of this Agreement and supersedes all other negotiations, understandings and representations (if any) made by and between the Parties.

Rules of Use and Tenancy

Noise, visiting hours, visitors: The Guest agrees not to allow on the Premises (inside or out) or be part of any parties or activities that creates excessive noise or any other objectionable behavior that disturbs the rights, peace and comfort of neighbors, other guests and / or apartment/house-mates. “Quiet Hours” are as follows: 10PM to 8AM (weekdays) and 11PM to 10AM (weekends). Guest is responsible for informing guests and or visitors of these times and all other rules. At no time will the total number of people exceed (6) at any given time and all visitors are expected to be in the company of their host. Any visitors on the property not in the presence of their host will be required to leave or face charges of trespassing. Visitor violators of any of the rules: host is responsible and can face eviction and or the loss of security deposit and rent.

Premises locked: The building’s entrance shall remain locked and closed at all times. Guest agrees that the OWNER is not and will not be responsible for any damage, loss or theft of any personal property belonging to the Guest and left on the Premises at any time when the Guest leaves the Premises at any time during the lease term. Guest will keep doors and windows closed and locked when not at home. OWNER is not liable for any intervening criminal acts by third parties.

Discontinuance of Services: OWNER can temporarily discontinue services at such times as may be necessary by reason of accident, repairs, alterations, improvements and or when necessary by reason of strikes, lockouts, riots, acts of God or any other happening that makes OWNER unable to furnish such services.

Fire Safety and Building Code Regulations: Guests must not tamper with smoke detectors. They are for the Guest’s safety and are required by local regulations. There are no fire drills. Guests must vacate the building immediately if fire alarms sound. All apartments are required to perform an annual test of smoke detector performance. Inspections will be scheduled prior to. The Guest shall not make any changes to the heating, electrical, telephone, or television cable system connections. Wiring between rooms is not permitted.

Hallways, Stairs, Elevators: As required by the Fire Code: do not leave bicycles, boxes, shoes or other obstructions in halls, stairs, elevators, kitchens, bathrooms, porches or fire escapes. Halls, stairs, and elevators are intended for ingress/egress only.

Additional Rules: Upon notice to the Guest, Guest agrees to accept, abide by and comply with any additional rules and regulations that the OWNER may wish to adopt during the lease term for reasons of safety, care and cleanliness of the interior or exterior of the Premises (including grounds) and the quiet enjoyment, comfort and safety and convenience of other residents or neighbors and or to be in compliance with any municipality /governmental and or police regulations and or suggestions.

Notifying OWNER: Guest shall immediately notify the OWNER or OWNER’S agent of: conditions and or events known to Guest that have caused or may cause injuries to persons regardless of how minor or insignificant they may appear, leaking pipes, and / or when equipment, appliances, and / or mechanical systems fail, are broken, appear to be failing or when damage to the building, plumbing, fixtures, windows, doors, cabinetry, handrails, stairs and / or walkways occurs and / or when hazardous conditions exist or appear likely to occur. Guests shall also inform the OWNER anytime Guest is to be away from the Premises during the Lease for more than (2) weeks. Failure to do so serves as notice to the OWNER that Guest does not plan to return and / or has abandoned all claims to the Premises, rents and or security deposits exposing the Guest to other conditions and remedies of the OWNER according to the terms of the Lease.

Basement, Roof: These areas are off limits to Guest and or Guest’s guests or visitors. Under no circumstances nor for any reason may anyone other than OWNER , OWNER’S agent or police, fire or other emergency service personnel enter these areas without the permission and presence of OWNER or OWNER’S agent.

Housekeeping / cleaning charges: At time of Lease expiration, termination or eviction, Guest will leave the floors, surfaces, appliances and or fixtures in clean and sanitary conditions in like or better than they were at the commencement of the lease term. The cost of cleaning will be charged to Guest and deducted from Guest’s security deposit as follows: Floors: $35.00 per hour Wall and ceiling surfaces: $35.00 per hour Refrigerator/freezer: $50.00 per hour Stove/Range $55.00 per hour Bathrooms: $125.00 per room. Refuse/garbage/trash removal: $125.00 per hour plus landfill charges. Elevator: (NA). Laundry: $250 fee + any additional charges. Sprinkler / Fire Alarm System: $250 fee + any additional charges.

Loss of Security: Unless the individual(s) responsible for actions resulting in partial or total security deposit loss accept responsibility and make full financial restitution prior to the termination or expiration of the lease term, any related costs will be divided and deducted equally from security deposits being held of all house/apartment mates. Guests liability is not limited to the security amount being held.

OWNER’S Actions: Failure of the OWNER on one or more previous occasions to take any action against the Guest for violation of, or to insist upon strict performance of any of the terms of the Lease and / or Rules for Use and Tenancy does not prevent a subsequent act of the Guest of a similar nature from being a violation of this agreement.

Failure to Deliver Possession: If OWNER fails to give Guest possession of the Demised Premises by the Commencement Date by reason of construction, holdover of any Guest, delay or other reason, OWNER shall have no liability to Guest and this Lease shall remain in full force and effect according to its terms, but the Term and the Rent shall not commence until the date OWNER gives Guest possession of the Demised Premises.

The Stephentown Hotel does offer texting services. Please reply to our text with “YES” to consent to sending and receiving text messages with us.

License

Unless otherwise stated, Stephentown Hotel and/or its licensors own the intellectual property rights for all material on Stephentown Hotel.

All intellectual property rights are reserved. You may access this from Stephentown Hotel for your own personal use subjected to restrictions set in these terms and conditions.

You must not:

Republish material from Stephentown Hotel
Sell, rent or sub-license material from Stephentown Hotel
Reproduce, duplicate or copy material from Stephentown Hotel
Redistribute content from Stephentown Hotel

This Agreement shall begin on the date hereof.

Parts of this website offer an opportunity for users to post and exchange opinions and information in certain areas of the website. Stephentown Hotel does not filter, edit, publish or review Comments prior to their presence on the website. Comments do not reflect the views and opinions of Stephentown Hotel,its agents and/or affiliates. Comments reflect the views and opinions of the person who posts their views and opinions. To the extent permitted by applicable laws, Stephentown Hotel shall not be liable for the Comments or for any liability, damages or expenses caused and/or suffered as a result of any use of and/or posting of and/or appearance of the Comments on this website.

Stephentown Hotel reserves the right to monitor all Comments and to remove any Comments which can be considered inappropriate, offensive or causes breach of these Terms and Conditions.

You warrant and represent that:

You are entitled to post the Comments on our website and have all necessary licenses and consents to do so;
The Comments do not invade any intellectual property right, including without limitation copyright, patent or trademark of any third party;
The Comments do not contain any defamatory, libelous, offensive, indecent or otherwise unlawful material which is an invasion of privacy
The Comments will not be used to solicit or promote business or custom or present commercial activities or unlawful activity.

You hereby grant Stephentown Hotel a non-exclusive license to use, reproduce, edit and authorize others to use, reproduce and edit any of your Comments in any and all forms, formats or media.

Hyperlinking to our Content

The following organizations may link to our Website without prior written approval:

Government agencies;
Search engines;
News organizations;
Online directory distributors may link to our Website in the same manner as they hyperlink to the Websites of other listed businesses; and
System wide Accredited Businesses except soliciting non-profit organizations, charity shopping malls, and charity fundraising groups which may not hyperlink to our Website.

These organizations may link to our home page, to publications or to other Website information so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement or approval of the linking party and its products and/or services; and (c) fits within the context of the linking party's site.

We may consider and approve other link requests from the following types of organizations:

commonly-known consumer and/or business information sources;
dot.com community sites;
associations or other groups representing charities;
online directory distributors;
internet portals;
accounting, law and consulting firms; and
educational institutions and trade associations.

We will approve link requests from these organizations if we decide that: (a) the link would not make us look unfavorably to ourselves or to our accredited businesses; (b) the organization does not have any negative records with us; (c) the benefit to us from the visibility of the hyperlink compensates the absence of Stephentown Hotel; and (d) the link is in the context of general resource information.

These organizations may link to our home page so long as the link: (a) is not in any way deceptive; (b) does not falsely imply sponsorship, endorsement or approval of the linking party and its products or services; and (c) fits within the context of the linking party's site.

If you are one of the organizations listed in paragraph 2 above and are interested in linking to our website, you must inform us by sending an e-mail to Stephentown Hotel. Please include your name, your organization name, contact information as well as the URL of your site, a list of any URLs from which you intend to link to our Website, and a list of the URLs on our site to which you would like to link. Wait 2-3 weeks for a response.

Approved organizations may hyperlink to our Website as follows:

By use of our corporate name; or
By use of the uniform resource locator being linked to; or
By use of any other description of our Website being linked to that makes sense within the context and format of content on the linking party's site.

No use of Stephentown Hotel's logo or other artwork will be allowed for linking absent a trademark license agreement.

iFrames

Without prior approval and written permission, you may not create frames around our Web Pages that alter in any way the visual presentation or appearance of our Website.

Reservation of Rights

We reserve the right to request that you remove all links or any particular link to our Website. You approve to immediately remove all links to our Website upon request. We also reserve the right to amend these terms and conditions and its linking policy at any time. By continuously linking to our Website, you agree to be bound to and follow these linking terms and conditions.

Removal of links from our website

If you find any link on our Website that is offensive for any reason, you are free to contact and inform us any moment. We will consider requests to remove links but we are not obligated to or so or to respond to you directly.

We do not ensure that the information on this website is correct, we do not warrant its completeness or accuracy; nor do we promise to ensure that the website remains available or that the material on the website is kept up to date.

Disclaimer

To the maximum extent permitted by applicable law, we exclude all representations, warranties and conditions relating to our website and the use of this website. Nothing in this disclaimer will:

limit or exclude our or your liability for death or personal injury;
limit or exclude our or your liability for fraud or fraudulent misrepresentation;
limit any of our or your liabilities in any way that is not permitted under applicable law; or
exclude any of our or your liabilities that may not be excluded under applicable law.

The limitations and prohibitions of liability set in this Section and elsewhere in this disclaimer: (a) are subject to the preceding paragraph; and (b) govern all liabilities arising under the disclaimer, including liabilities arising in contract, in tort and for breach of statutory duty.

As long as the website and the information and services on the website are provided free of charge, we will not be liable for any loss or damage of any nature.